Independent Specialty Clinic Owners
For owner-operators of GLP-1, IV, HRT, peptide, chiropractic + 4 more

Runyourclinic.
Notyourfrontdesk.

Half your phone hits voicemail. New-patient calls, refill requests, weekend bookings, late-night DMs — all sitting unanswered while the clinic down the road picks up on the second ring. Every missed call is a $200-500 booking handed to your competitor. Your competitors aren't beating you on care. They're beating you on the phone. ClinicPulse plugs the leak. Every channel. While you sleep.

Start free trial Book a free demo call

Did you know?

Up to
0%
CALLS · UNANSWERED
of inbound calls to small medical practices go unanswered. The phone is the leak.
Source: Marchex healthcare call-tracking benchmarks
About
0%
BOOK WITH FIRST RESPONDER
of patients book with whoever picks up first when they hit voicemail. Your missed call is your competitor's opening.
Source: Lead Connect speed-to-lead research
Up to
0×
CONVERSION LIFT
conversion lift on calls answered in under 30 seconds vs returned the next day. Speed isn't a feature. It's the whole game.
Source: InsideSales response-time benchmarks

Your competitors aren't beating you on care
they're beating you on the phone.

Built specifically for your specialty

Your specialty isn't generic.
Neither are we.

Most platforms were built for spas, salons, or primary care. Adjacent industries with adjacent problems. None of them know your refill cadences, your dose-coordination workflow, your peptide cycle clock, or how to route a clinical question without dropping the patient. ClinicPulse does. Because every Blueprint is configured for one specialty: yours.

GLP-1 / Med Weight Loss

Mounjaro · Wegovy · Ozempic. Instantly respond to every refill call, route dose questions to your NP, pull lapsed patients back before they refill somewhere else.

IV Hydration

Drip therapy · mobile IV · NAD+. Book the weekend rush, dispatch the mobile route, recall every drip cycle.

Hormone Replacement (TRT + BHRT)

Men's TRT · women's BHRT. Automate lab orders, dose-titration check-ins, monthly Rx recall.

Peptide Therapy

BPC-157 · ipamorelin · semaglutide. Track cycles, ship mailorder, never miss a follow-up.

Chiropractic

Care plan packages, multi-visit cadences, family pricing. Booked, billed, and recalled automatically.

Acupuncture

Session packages, herb upsells, multi-modality bookings. Without the front-desk headache.

Aesthetics (Independent)

Botox · filler · lash injectors. Collect deposits at booking, run post-care recall on autopilot.

Functional Medicine

Long initial consults, lab review cycles, supplement recall. The cadence your CRM doesn't know.

Concierge / Mobile Medicine

House-call doctors, mobile concierge. Dispatch routing, member retention, white-glove patient flow.
Three pillars. One platform.

Everything your front desk does
without the front desk.

AI Receptionist

Picks up in 4 seconds. Every call. Every DM. Every chat.

Real conversations across phone, web chat, Facebook Messenger, Instagram DMs, and Meta Lead Gen ad submissions. Routes urgent vs routine. Books straight into your calendar. Never asks "what was your name again?". Never sleeps, never quits, never calls in sick.

Patient Growth Suite

Recall, reactivation, reviews. Automated.

Pre-built workflows for monthly Rx refills, post-visit check-ins, lapsed-patient win-back, post-visit Google reviews, and birthday touches. Pulls up to $5–15K/mo back into your books. Without you logging in once.

Practice OS

Every channel. Every patient. One login.

Unified inbox across phone, web, and social. Smart scheduling with multi-provider routing. Patient records with full visit history. Branded portal. Your name, your colors, your domain. Not ours.

How it actually works

From phone ring to qualified booking.
On autopilot.

Patient calls. AI picks up. Routes urgent vs routine. Books straight into your calendar. Sends the confirmation. Fires the pre-lapse refill recall ninety days later. End to end. No demo seat. No sales call.

4-second pickup

Faster than voicemail. Faster than your competitor. Faster than your front desk on its best day.

Specialty-trained routing

Recognizes the difference between a clinical question (routes to your NP with full context) and a billing question (handled inline). Never asks the patient to "hold one moment."

Recall that runs while you sleep

Day-3 post-visit check-in. Pre-lapse refill recall. 90-day reactivation. All booked into your calendar. All logged in your CRM. None of it touched by you.

Live in 7 days

We do the build. Specialty Blueprint, Twilio number, AI scripts, branded portal. Done by us in a single 60-minute onboarding call with Ricky.

Built for healthcare. Compliant by default.

TCPA-compliant out of the box

Every AI call opens with required disclosure. State-aware routing for CA, FL, VA, TX, and beyond. Handled by us, never your problem.

AI disclosure baked in

Patients always know they're speaking with an AI assistant. Full transparency. And the FCC requires it anyway.

HIPAA-ready architecture

BAA available for covered entities. Encrypted at rest and in transit. Audit logs on every PHI access. Built right.

Built on Twilio + Stripe

Phone numbers via Twilio. Payments via Stripe. The same infrastructure $100M+ healthtech companies trust.

The leakage math · By specialty

What 30 days looks like for most clinics.

Three specialties. Three call-volume profiles. Three honest leakage numbers — your call traffic × the booking rate × your appointment value. Your number depends on yours.

Up to
$0
LEAKING · MONTHLY
100+ calls a week. ~50% miss rate after-hours and at peak. 30% would-have-booked. $400 average appointment. That's $6,000 a month going to voicemail.
GLP-1 / WEIGHT LOSS GLP-1
Up to
$0
LEAKING · MONTHLY
~30 missed calls a week. Refill questions, lab follow-ups, new-patient inquiries. 35% would-have-booked. $350 monthly program value. That's $3,500 a month leaking on the phone.
HRT / TRT CLINIC HRT
Up to
$0
LEAKING · MONTHLY
~35 missed calls a week, mostly Friday night and Saturday morning. 35% booking rate. $250 average session. That's $3,000 a month walking past the door.
IV HYDRATION LOUNGE IV Hydration

Numbers from typical specialty call volume and pricing. Your numbers depend on yours.

Why specialty owners switch

Built for your specialty.
Not for everyone.

Most platforms were built for adjacent industries. Spas, salons, primary care. Hiring a receptionist works until 6 PM Friday. Then she goes home. Here's the honest tradeoff.

 
ClinicPulse
Spa / salon CRM
Generic PMS
Receptionist
Built for specialty clinics
Yes. 9 Blueprints
No. Spas/gyms
No. Salons
No. Generic
AI Receptionist 24/7
Yes. Every channel
No
No
9–5 only
Webchat + Messenger + IG DM
Yes. One platform
No
No
No
FB Lead Gen instant-response
Under 60 seconds
No
No
Manual
Patient recall workflows
Pre-built per specialty
Generic
Generic
Manual list
Setup
$497 · refundable
$0–$199/mo
$0 · annual
Hire + train
Monthly cost (per location)
$497–$997
$129–$599
$295–$995
$3.5–$5K loaded
Cancel anytime
Month 2 onward
Annual common
Month-to-month
2-week notice

Competitor pricing is publicly listed at time of writing. We don't take payment from any of them. We just don't pretend they don't exist.

The before/after most owners describe

What life looks like
when the phone stops owning your evenings.

The transformation specialty clinic owners describe after week one. Composite scenarios, not specific named clients — written from the conversations Ricky has every week with owners considering ClinicPulse.

The phone stops owning your evenings. That's a different life.
The GLP-1 owner-operator
Independent NP-led clinic
GLP-1Composite
The recall workflow alone is the kind of thing that pays for itself before you finish reading the onboarding doc.
The TRT clinic founder
Independent HRT practice
HRTComposite
You stop hiring receptionists who can't tell BPC-157 from Botox. The system speaks the language. The patient never knows.
The peptide therapy founder
Independent peptide clinic
PeptidesComposite
Centralized AI reception across every location used to be a unicorn. Now it's an onboarding call.
The IV hydration multi-location partner
Independent IV co-op
IV HydrationComposite
Patients book themselves at 11pm. You stop checking missed-call lists at 7am. The clinic runs while you sleep.
The functional medicine MD
Independent FM practice
Functional MedicineComposite
Cleanest software setup I've experienced. Live in a week. No drama.
The concierge MD
Independent mobile concierge
ConciergeComposite
Per-location pricing

Pricing built for
owner-operators.

$497 gets you the full Done-For-You setup. Specialty Blueprint, Twilio number, AI scripts, branded portal, and the 60-minute onboarding call where Ricky flips the switch. All three tiers scale to any number of locations. Pricing is per location, with discounts at 2+ locations. First month free. Cancel anytime, no contract, no calls.

Starter

AI Receptionist on the phone. The single channel you can't afford to miss.
$497/mo
Per location · First month free
+ usage fees for AI minutes & SMS over quota
  • AI Receptionist. Answers every call 24/7 in 4 seconds
  • Missed-call text-back. Every miss recovered via SMS in 60s
  • Patient recall workflows. Refills, follow-ups, automated
  • Post-visit Google review automation
  • Lapsed-patient win-back. 45 / 60 / 90-day cadence
  • White-glove onboarding
  • Email support. 24h response
Start free trial
Most popular

Growth

Phone, webchat, Messenger, IG DM, Lead Gen. Every inbound channel sealed.
$697/mo
Per location · First month free
+ usage fees for AI minutes & SMS over quota
  • Everything in Starter, plus:
  • Webchat AI. Every web visitor qualified + booked
  • Facebook Messenger AI. Every DM handled in 4 seconds
  • Instagram DM AI. Every IG inquiry qualified + booked
  • FB Lead Gen Ads handler. Every submission called/texted in 60s
  • Birthday + milestone touches
  • Priority chat support. 4h response
Start free trial

Scale

Everything in Growth, plus our media buyers running your Facebook ads + a dedicated success manager.
$997/mo
Per location · First month free
+ usage fees for AI minutes & SMS over quota
  • Everything in Growth, plus:
  • Facebook ads. Created and managed by our expert media-buying team (you provide the ad account + $30/day minimum budget)
  • Dedicated success manager
  • Monthly growth strategy call
Book a demo

Usage-based fees: All tiers include a generous AI call and SMS allowance per location. Volume above the included quota is billed at metered rates. You can set hard caps in your account. See terms for details →

$497 setup · First month free

Everything done for you in one call.

Setup covers your specialty Blueprint, Twilio number provisioning, customized AI scripts, branded portal, and a 60-min onboarding call to flip the switch.

30-day money-back

30-day money-back guarantee.

If ClinicPulse doesn't capture at least 3 attributable patient bookings from previously-missed calls, after-hours enquiries, or reactivation workflows in your first 30 days, your setup fee comes back. Full refund, no calls, no friction.

100% Done-For-You Service

Live in 7 days. You don't lift a finger.

We configure your specialty Blueprint, provision your Twilio number, customize the AI scripts to your practice, set up your branded portal, and walk you through it on a single 60-minute call.

Frequently asked

Everything you'd ask before signing up.

Yes. But no charge for 30 days. We collect at signup so when your free month rolls into month two, your tier kicks in without friction. Cancel any time before day 30 and you owe nothing beyond the $497 setup. Which is refundable in full if ClinicPulse doesn't capture at least 3 attributable patient bookings in your first 30 days.
If ClinicPulse doesn't capture at least 3 attributable patient bookings from previously-missed calls, after-hours enquiries, or reactivation workflows in your first 30 days, your setup fee comes back. Full refund, no calls, no friction. Most clinics see their first recovered booking inside week one. We log every call so the math is verifiable. Requires completed onboarding, phone connected, AI active for 30+ days, and the clinic responding to escalated clinical questions within business hours.
Yes. We provide BAA agreements for covered entities, use HIPAA-eligible infrastructure with encryption in transit and at rest, and maintain audit logs on every PHI access. Final compliance also depends on your clinic's configuration, staff practices, and connected systems. We'll walk you through the setup during onboarding. Contact us for a BAA before onboarding if you're a covered entity.
ClinicPulse runs alongside your existing PMS. We handle the front-of-house (calls, scheduling, recall, reactivation) and our universal webhook output sends bookings to your PMS via Zapier or Make. v2 native integrations launching with our top customer-requested PMS providers.
Yes. Cancel anytime in-app starting month 2, no contract, no cancellation call required. We make leaving as easy as joining.
Built and operated by Ricky Patel. Founder & Director. ClinicPulse is the platform Ricky wished existed when his family opened their specialty clinic.
From the founder

Why I built ClinicPulse.

As an entrepreneur, I kept hearing the same problem from independent specialty clinic owners. Patients are calling, no one is picking up, and the platforms built for adjacent industries don't speak the language of specialty medicine. ClinicPulse is the answer they've been waiting for.

Specialty clinics demand specialty tooling. A spa CRM doesn't speak the language of GLP-1 patients. A general PMS doesn't fire the refill recall before the patient lapses. A virtual receptionist can't tell a clinical question from a new-patient inquiry. And they cost $3,500 a month for the privilege of routing your calls badly.

If you're an independent specialty clinic owner, give us 30 days. Worst case, your setup fee comes back and we personally rebuilt your AI scripts trying. Best case, you stop missing the 7 PM Friday call and start sleeping past 6 AM again.

— Ricky Patel
Founder & Director · ClinicPulse
Book a free demo call
Ricky Patel. Founder & Director
Ricky Patel
Founder & Director
Start your free month

Run your clinic.
Not your front desk.

$497 setup. First month free. Cancel anytime. 30-day money-back guarantee. The kind of offer you'd be a fool to say no to. If you actually own the problem.

Start free trial Book a free demo call

P.S. The specialty clinics that win in 2027 aren't the ones whose owners answer every call at 7 PM. They're the ones whose clinic answers every call without them. And whose patients never know there wasn't a person on the other end. That clinic is one onboarding call away.