Run your HRT clinic.
Not your front desk.
AI Receptionist, Patient Growth Suite, and one beautiful platform — built for testosterone replacement, BHRT, men’s wellness, and women’s hormone optimization practices.
- Catch every monthly refill call — including the day-26 panic when patients realize they’re running out
- Triage dose-titration questions and side-effect calls with HRT-aware AI that knows when to route to your NP
- Auto-recall lapsed labs (the 90-day blood draw most patients forget)
$497 setup per location · First month free · 30-day money-back
If you run an HRT clinic, here’s what’s draining your monthly revenue.
of your patients lapse on their monthly testosterone refill cycle because nobody calls them on day 25 to coordinate the compounding pharmacy. Each lapsed patient = ~$1,800/yr gone.
the average annual revenue per HRT patient. Lose 10 to lapse this quarter and you’re down $24K — silently, with no one telling you why your numbers slipped.
the standard cadence for follow-up labs after dose titration. Without an automated 12-week recall, half your patients show up at month 5 asking for refills based on labs that are 5 months stale.
the number of generic CRMs that understand the difference between TRT, BHRT, peptide stacks, and HCG protocols. Practice Fusion is for primary care. Mindbody is for spas. None of them speak hormones.
Dr. Patel — call him Raj — is an NP who left family practice in 2024 to launch a men’s testosterone clinic in Tampa. By month seven he had 180 active TRT patients at $200/month each — $36K/month in continuity revenue.
The problem wasn’t acquisition. The problem was retention.
Every patient on testosterone needs a monthly compounding pharmacy refill, lab work every 12 weeks, dose adjustments based on labs, and side-effect coaching at week 2 and month 3. Multiply that by 180 patients and Raj’s phone never stopped ringing.
His clinical assistant could handle 60% of it. The other 40% — refill coordination, lab recall, dose questions, side-effect triage — required someone who actually understood TRT protocols. He couldn’t hire fast enough. Patients started lapsing.
When he switched to ClinicPulse, the AI Receptionist handled refill coordination with the compounding pharmacy automatically. Lab recall workflows fired at week 12 without anyone touching them. Dose-titration questions got triaged to him only when actually clinical.
Three months later, his lapse rate dropped from 31% to 8%. Same patient base, but $11K/month in recovered revenue.
“My retention went up 23 points in a quarter. That’s the difference between scaling and stalling.”
— Raj, NP, Tampa FL
Three things every HRT clinic gets wrong about patient retention.
Day 25 is when patients should be calling you. Most aren’t.
Testosterone is a 28-30 day Rx cycle. By day 25, the smart move is to call your compounding pharmacy and stage the next month. But 60% of patients won’t — they’re busy, they forget. Without an outbound call from your AI on day 25, you lose them.
Dose-titration calls clog your day. Most aren’t clinical.
“My E2 came back at 32, is that fine?” “I felt tired this week, should I bump my dose?” These are your real clinical hours getting eaten by questions that an HRT-trained AI can answer with 95% accuracy and route the rest to you.
Your 12-week labs become 24-week labs become you-don’t-know-what labs.
Without an automated recall workflow, lab adherence collapses. Patients stay on doses that haven’t been validated for 6 months. You can’t titrate without data. Your outcomes drift. Patients churn quietly.
ClinicPulse, configured for HRT from minute one.
Omnichannel AI Reception (HRT-trained)
Handles calls, Webchat, Facebook Messenger, Instagram DMs, and Meta Lead Gen submissions — all with TRT and BHRT conversation training. Triages refill coordination, dose questions, side-effect calls, lab inquiries, new-patient consults. Routes the genuinely clinical to your NP.
Patient Growth Suite (HRT workflows)
Day-25 refill coordination with compounding pharmacy. 12-week lab recall (SMS + voice). Side-effect check-ins at week 2 and month 3 of dose changes. Lapsed-patient reactivation at 45/60/90 days. Quarterly testimonial + Google review automation.
Practice OS (HRT Blueprint)
Branded portal with HRT-specific patient pipeline, dose tracking, lab result logging, compounding pharmacy coordination, BHRT vs TRT custom fields, and HRT-compliant scripts. Twilio number provisioned. Setup done in 7-14 days.
Stack the value. Then look at the price.
- AI Receptionist (HRT-trained, 24/7)$497
- Webchat AI on your website$197
- Facebook Messenger AI$147
- Instagram DM AI$147
- FB Lead Gen Ads instant-response handler$297
- Day-25 refill coordination workflow$297
- 12-week lab recall automation$297
- Dose-titration AI triage$297
- Lapsed-patient reactivation (45 / 60 / 90 day)$297
- Compounding pharmacy coordination$197
- Branded patient portal + Twilio number$197
- 60-min founder-led onboarding call$497
- Custom HRT Blueprint configuration$997
Per location, per month — every month, forever. First month is free. Setup is a one-time $497 per location (refundable under our 30-day performance guarantee).
Bonus #1 — Done-for-you Meta ads creative pack
10 high-converting Meta ad variants for HRT patient acquisition — men’s TRT, women’s BHRT, longevity-positioned, peptide-stacked. Compliance-aware copy that won’t get your account banned.
Bonus #2 — Compounding pharmacy SOP library
Pre-built workflows for the 8 most common compounding pharmacies (Empower, Belmar, College Pharmacy, etc). Day-25 coordination, refill staging, prescription transfer, dose change updates.
Bonus #3 — Lifetime founder pricing lock
Whatever tier you start with, your monthly price is locked for life. We're already raising prices for new customers in 2027 — founders are grandfathered.
Bonuses unlock automatically when you’re in the first 50 paying clinics. Founders only.
Pricing built for owner-operators.
Per-location pricing across every tier. One-time $497 setup per location includes your specialty Blueprint, Twilio number, AI scripts, and 60-min onboarding call. First month free. Choose your tier — kicks in month two, cancel anytime.
Starter
For solo practitioners launching their first specialty clinic.
Starts month 2 · Per location
- AI Receptionist — 24/7 phone answering
- Missed-call text-back recovery
- Patient Recall Workflows (Rx refills, follow-ups)
- Post-visit Google review automation
- Lapsed-patient reactivation (45 / 60 / 90 day)
- 1 location · 2 staff users
- Email support
- Pay-as-you-go usage (see rates below)
Growth
Omnichannel AI — every channel where patients reach out.
Starts month 2 · Per location
- AI Receptionist — 24/7 phone answering
- Webchat AI — instant chat on your website 24/7
- Facebook Page AI — Messenger DMs handled
- Instagram DM AI — qualifies + books from your IG
- FB Lead Gen Ads handler — instant call / text on submission
- Multi-provider calendar routing
- Advanced reactivation sequences
- Birthday + milestone touches
- Post-visit Google review automation
- 1 location · 5 staff users
- Priority chat support
- Pay-as-you-go usage (see rates below)
Scale
White-glove service tier — dedicated CSM, premium onboarding, SLA support.
Starts month 2 · Per location
- Cross-location patient routing
- Per-location dashboards + reporting
- Centralized analytics across locations
- AI Receptionist — 24/7 phone answering
- Webchat AI — instant chat on your website
- Facebook Page AI — Messenger DMs handled
- Instagram DM AI — qualifies + books
- FB Lead Gen Ads handler — instant call / text
- Full Patient Growth Suite
- Dedicated success manager
- White-glove onboarding (per location)
- Monthly growth strategy call
- SLA + phone support
- Unlimited staff users
- Pay-as-you-go usage (see rates below)
One-time setup fee covers your specialty Blueprint, Twilio number provisioning, customized AI scripts, branded portal, and a 60-min founder-led onboarding call. Then your first month of service is free — your chosen tier kicks in starting month two.
30-day performance guarantee.
If ClinicPulse doesn't capture at least $497 in missed-call revenue for your clinic in your free first 30 days, we refund your setup in full. Average specialty clinic captures it in their first week. After 30 days your subscription starts — cancel anytime.
Pay only for what you use.
Same usage-based rates across every tier. No call caps, no overage surprises, no negotiated minimums. Most specialty clinics spend $50-200/mo on usage — passed through at near-cost so we don’t profit from your volume.
- AI voice calls$0.12per minute
Inbound + outbound; rounded up to the minute
- AI text + chat messages$0.02per message
Webchat, Messenger, Instagram DM
- SMS$0.02per SMS
Inbound + outbound, US/Canada
- Email$10per 10,000 sent
Patient recall, reactivation, reviews
Three guarantees. Zero risk.
First month free, no risk
Pay the $497 one-time setup, then your first month of service is free. We collect card info upfront so when month two kicks in, your tier just starts. Cancel anytime in-app before month two ends — no charges past setup.
30-day money-back performance guarantee
If ClinicPulse doesn’t recover at least $497 in lapse-prevention revenue for your clinic in 30 days, we refund your setup in full — no questions, no calls, no friction. Most HRT clinics save it back in lapse prevention alone within the first month.
Cancel anytime, no contract
We don’t lock you in. Cancel from your portal in 60 seconds. No retention call. No “let me transfer you to a specialist.” We’d rather earn your business every month than trap you.
Everything you'd ask before signing up.
Do I need a credit card to start?
Yes — but you won't be charged for 30 days. We collect card info upfront so when your first month ends, your tier kicks in seamlessly. Cancel anytime in-app before day 30 and you owe nothing past the $497 setup. The setup is fully refundable for 30 days under our performance guarantee.
How does usage-based pricing work?
Your monthly subscription ($497, $897, or $1,497/location) includes platform access, AI training, workflows, and support. On top of that, you pay only for actual usage: AI voice calls at $0.12/min, AI text + chat messages at $0.02 each, SMS at $0.02 each, and email at $10 per 10,000 sent. No call caps, no overage penalties, no contracted minimums. Most specialty clinics spend $50-200/mo on total usage. We pass through at near-cost — we don't profit from your call volume, just your subscription.
What's the 30-day performance guarantee?
If ClinicPulse doesn't capture at least $497 in missed-call revenue for your clinic in your free first 30 days, we refund your setup fee in full — no questions, no calls, no friction. Average specialty clinic captures it in their first week. We log every call so the math is verifiable. After 30 days your subscription starts; cancel anytime in-app, no contract.
Is this HIPAA compliant?
Yes — for clinics that need it. We're built on HIPAA-ready infrastructure with encryption at rest and in transit, audit logs on every PHI access, and Business Associate Agreements (BAAs) available for covered entities. Contact us for a BAA before onboarding if you're a covered entity.
What if I already use a PMS like Boulevard, Mindbody, or AVImark?
ClinicPulse runs alongside your existing PMS — we handle the front-of-house (calls, scheduling, recall, reactivation) and our universal webhook output sends bookings to your PMS via Zapier or Make. v2 native integrations launching with our top customer-requested PMS providers.
How is the AI different from voicemail or an answering service?
Real conversations — not menu trees. The AI answers in natural language, triages urgent vs routine, books directly into your calendar, transfers hot leads to your staff, and follows up on missed calls within 60 seconds via SMS. It speaks specifically to your specialty's workflow and FDA-aware language.
What's included in the $497 setup?
Your specialty Blueprint configured to your clinic, Twilio number provisioning (or porting your existing number), AI Receptionist scripts customized for your specialty, branded portal setup, and a 60-min white-glove onboarding call. You're live in 7-14 days.
Can I cancel anytime?
Yes — cancel anytime in-app starting month 2, no contract, no cancellation call required. We make leaving as easy as joining.
What about TCPA and AI disclosure laws?
Every AI call opens with required disclosure: "Hi, this is an AI assistant calling from [Clinic Name]..." State-aware routing handles California ADM, Florida written consent, Virginia statutory damages, Texas SB 140. We log every call with timestamp + script version for audit compliance.
Is this just GoHighLevel underneath?
ClinicPulse is a purpose-built Practice OS for specialty clinics with proprietary specialty Blueprints, AI scripts, and growth workflows. We don't disclose our infrastructure stack publicly — what matters is what you get: a platform tuned specifically for GLP-1, IV, HRT, peptide, and other specialty practices, with white-glove setup.
Who's behind ClinicPulse?
Built by Ricky Patel — operator of multiple AI/automation SaaS products. Australian Pty Ltd serving North American specialty clinics. Founder-led customer success for the first 50 clinics; that means you have a direct line to the person who designs the product.
Will you serve [my specialty] that's not on the list?
If you're an independent specialty clinic with cash-pay or hybrid billing (not heavy insurance), there's a strong chance we can. Book a 15-min demo and we'll tell you honestly within 5 minutes — and propose a custom Blueprint if there's fit.
Where are you based and how does billing work?
We're an Australian Pty Ltd. Billing in USD via Stripe — automatic US sales tax handling. Payments processed securely; we never store card data ourselves. Your tax invoice arrives by email after each charge.
Run your HRT clinic.
Not your front desk.
$497 setup per location. First month free. 30-day money-back guarantee. Lock founder pricing for life.
P.S. The HRT clinics that scale in 2027 aren’t the ones whose owners chase compounding pharmacies on the phone. They’re the ones whose Day-25 refill coordination runs automatically — and whose 12-week lab recall keeps every patient on protocol.