Run your functional practice.
Not your front desk.
AI Receptionist, Patient Growth Suite, and one beautiful platform — built for MD, DO, and NP practitioners running long-form initial consults, advanced lab cycles, and supplement-supported protocols.
- Catch every new-patient inquiry from your podcast or content audience — even at 11pm Sunday after a viral episode
- Auto-coordinate Genova / Dutch / GI Map lab review cycles (the 4-week wait nobody tracks)
- Recover 38% of patients who buy a supplement once and never refill (the lapse you didn’t know was happening)
$497 setup per location · First month free · 30-day money-back
If you run a functional medicine practice, here’s what’s draining your most valuable hours.
the average annual revenue per functional medicine patient (consult tiers + labs + supplements). Lose 5 to lapse this quarter and you’re down $27,000 — silently, with no one telling you why.
of your supplement Rx never get refilled because nobody calls patients on day 25 to coordinate reorders. Each lapsed supplement protocol = $80-300/month in lost recurring revenue per patient.
the average wait for advanced lab results (Genova, GI Map, Dutch). Without an automated review-prep workflow, you spend 3 hours/week chasing labs that should auto-arrive on a calendar invite.
the number of generic CRMs that understand the difference between a 90-minute initial intake, a 45-minute lab review, a 30-minute follow-up, and a supplement protocol consult. Practice Fusion can’t. eClinicalWorks can’t.
Dr. Sandra Kim is an MD who left primary care in 2023 to launch a functional medicine practice in Portland. Genova lab reviews, Dutch hormone tests, GI Map gut analyses, supplement protocols. By month 14 she had 220 active patients at $5,400 annual LTV — a $1.2M practice on paper.
The problem wasn’t patient acquisition. The problem was patient continuity.
Every Genova or Dutch panel takes 3-4 weeks to come back. By the time results arrived, half her patients had drifted — they’d started supplements, felt better, stopped checking in. Without a scheduled lab-review consult automatically booked at week 4, she was perpetually re-engaging instead of progressing patients.
Worse: her supplement business was a leak. She’d formulate a 90-day protocol from Fullscript, the patient would buy month 1, then forget month 2 and 3. She’d rediscover this only when reviewing the patient’s file 6 months later — by then the protocol momentum was gone.
She tried hiring a clinical coordinator to manage lab follow-ups + supplement refills. The coordinator quit after 8 months — the role was reactive, scattered, and overlapping with her own clinical time.
When she switched to ClinicPulse, the AI Receptionist coordinated lab review bookings the moment results arrived. The Patient Growth Suite called supplement-protocol patients on day 25 of each cycle. The Practice OS knew that a Dutch-test patient needed a 60-minute review consult, not a 30-minute follow-up.
Six months later, her supplement refill rate hit 79% (up from 37%) and her patient continuity rate hit 84%. $9K/month in recovered revenue, no extra clinical time required.
“I stopped losing patients between lab orders and supplement reorders. That’s where my whole practice was leaking.”
— Dr. Sandra Kim, MD, Portland OR
Three things every functional medicine practice gets wrong about continuity.
Lab review consults need to auto-book the day labs are ordered.
When you order a Genova test, you know results land in 4 weeks. The lab-review consult should be on the calendar that same day, 4 weeks out — not “we’ll call you when it’s ready.” Without auto-booking, half your patients ghost between order and result.
Supplement protocols are recurring revenue. Most clinics treat them as one-time sales.
A 90-day supplement protocol is a 3-month subscription if you call patients on day 25 to coordinate the next month’s shipment. Without that call, 60%+ of patients lapse. The Fullscript or DesBio order page won’t save you — that’s a manual job, and manual jobs don’t scale.
Consult tier mismatching is invisible profit destruction.
A 90-minute Genova review billed as a 30-minute follow-up = you just gave away an hour of clinical time + $300 of value. Generic schedulers don’t differentiate. Your front desk does this 4-6 times a week without you noticing.
ClinicPulse, configured for functional medicine from minute one.
Omnichannel AI Reception (functional-trained)
Handles calls, Webchat, Facebook Messenger, Instagram DMs, and Meta Lead Gen submissions — all with functional medicine conversation training. Triages new-patient intake, lab review bookings, supplement refill requests, and tier-appropriate consult scheduling.
Patient Growth Suite (functional workflows)
Auto-book lab review consults at week 4 of any panel. Day-25 supplement refill coordination (Fullscript, DesBio, ProThera). 90-day protocol re-evaluation cadence. Lapsed-patient reactivation at 60/120/180 days. New-patient education sequence on functional principles.
Practice OS (Functional Blueprint)
Branded portal with consult tier logic (90-min initial, 60-min lab review, 45-min follow-up, 30-min supplement check), lab tracking (Genova / Dutch / GI Map / Spectracell), supplement protocol management, and Fullscript integration. Twilio number provisioned. Setup done in 7-14 days.
Stack the value. Then look at the price.
- AI Receptionist (functional-trained, 24/7)$497
- Webchat AI on your website$197
- Facebook Messenger AI$147
- Instagram DM AI$147
- FB Lead Gen Ads instant-response handler$297
- Auto-book lab review at week 4 (Genova / Dutch / GI Map)$297
- Day-25 supplement refill coordination$297
- Consult tier auto-routing (90/60/45/30 min)$297
- Lapsed-patient reactivation (60/120/180 day)$297
- New-patient functional medicine education sequence$197
- Branded patient portal + Twilio number$197
- 60-min founder-led onboarding call$497
- Custom Functional Medicine Blueprint configuration$997
Per location, per month — every month, forever. First month is free. Setup is a one-time $497 per location (refundable under our 30-day performance guarantee).
Bonus #1 — Lab-driven Meta + content creative pack
10 high-converting Meta ad variants for functional medicine patient acquisition — gut health, hormone optimization, longevity testing, root-cause-not-symptoms. Plus 8 podcast-ad scripts for Huberman / Attia-adjacent audiences.
Bonus #2 — Supplement protocol retention library
Pre-built workflows for the 6 most common functional supplement dispensary platforms (Fullscript, DesBio, ProThera, Designs for Health, Wholesale Pure, Pure Encapsulations). Day-25 reorder coordination, protocol re-eval at 90 days.
Bonus #3 — Lifetime founder pricing lock
Whatever tier you start with, your monthly price is locked for life. We're already raising prices for new customers in 2027 — founders are grandfathered.
Bonuses unlock automatically when you’re in the first 50 paying practices. Founders only.
Pricing built for owner-operators.
Per-location pricing across every tier. One-time $497 setup per location includes your specialty Blueprint, Twilio number, AI scripts, and 60-min onboarding call. First month free. Choose your tier — kicks in month two, cancel anytime.
Starter
For solo practitioners launching their first specialty clinic.
Starts month 2 · Per location
- AI Receptionist — 24/7 phone answering
- Missed-call text-back recovery
- Patient Recall Workflows (Rx refills, follow-ups)
- Post-visit Google review automation
- Lapsed-patient reactivation (45 / 60 / 90 day)
- 1 location · 2 staff users
- Email support
- Pay-as-you-go usage (see rates below)
Growth
Omnichannel AI — every channel where patients reach out.
Starts month 2 · Per location
- AI Receptionist — 24/7 phone answering
- Webchat AI — instant chat on your website 24/7
- Facebook Page AI — Messenger DMs handled
- Instagram DM AI — qualifies + books from your IG
- FB Lead Gen Ads handler — instant call / text on submission
- Multi-provider calendar routing
- Advanced reactivation sequences
- Birthday + milestone touches
- Post-visit Google review automation
- 1 location · 5 staff users
- Priority chat support
- Pay-as-you-go usage (see rates below)
Scale
White-glove service tier — dedicated CSM, premium onboarding, SLA support.
Starts month 2 · Per location
- Cross-location patient routing
- Per-location dashboards + reporting
- Centralized analytics across locations
- AI Receptionist — 24/7 phone answering
- Webchat AI — instant chat on your website
- Facebook Page AI — Messenger DMs handled
- Instagram DM AI — qualifies + books
- FB Lead Gen Ads handler — instant call / text
- Full Patient Growth Suite
- Dedicated success manager
- White-glove onboarding (per location)
- Monthly growth strategy call
- SLA + phone support
- Unlimited staff users
- Pay-as-you-go usage (see rates below)
One-time setup fee covers your specialty Blueprint, Twilio number provisioning, customized AI scripts, branded portal, and a 60-min founder-led onboarding call. Then your first month of service is free — your chosen tier kicks in starting month two.
30-day performance guarantee.
If ClinicPulse doesn't capture at least $497 in missed-call revenue for your clinic in your free first 30 days, we refund your setup in full. Average specialty clinic captures it in their first week. After 30 days your subscription starts — cancel anytime.
Pay only for what you use.
Same usage-based rates across every tier. No call caps, no overage surprises, no negotiated minimums. Most specialty clinics spend $50-200/mo on usage — passed through at near-cost so we don’t profit from your volume.
- AI voice calls$0.12per minute
Inbound + outbound; rounded up to the minute
- AI text + chat messages$0.02per message
Webchat, Messenger, Instagram DM
- SMS$0.02per SMS
Inbound + outbound, US/Canada
- Email$10per 10,000 sent
Patient recall, reactivation, reviews
Three guarantees. Zero risk.
First month free, no risk
Pay the $497 one-time setup, then your first month of service is free. We collect card info upfront so when month two kicks in, your tier just starts. Cancel anytime in-app before month two ends — no charges past setup.
30-day money-back performance guarantee
If ClinicPulse doesn’t recover at least $497 in supplement-refill or lab-review-continuity revenue for your practice in 30 days, we refund your setup in full — no questions, no calls, no friction. Most functional practices earn it back in supplement reorders alone in week one.
Cancel anytime, no contract
We don’t lock you in. Cancel from your portal in 60 seconds. No retention call. No “let me transfer you to a specialist.” We’d rather earn your business every month than trap you.
Everything you'd ask before signing up.
Do I need a credit card to start?
Yes — but you won't be charged for 30 days. We collect card info upfront so when your first month ends, your tier kicks in seamlessly. Cancel anytime in-app before day 30 and you owe nothing past the $497 setup. The setup is fully refundable for 30 days under our performance guarantee.
How does usage-based pricing work?
Your monthly subscription ($497, $897, or $1,497/location) includes platform access, AI training, workflows, and support. On top of that, you pay only for actual usage: AI voice calls at $0.12/min, AI text + chat messages at $0.02 each, SMS at $0.02 each, and email at $10 per 10,000 sent. No call caps, no overage penalties, no contracted minimums. Most specialty clinics spend $50-200/mo on total usage. We pass through at near-cost — we don't profit from your call volume, just your subscription.
What's the 30-day performance guarantee?
If ClinicPulse doesn't capture at least $497 in missed-call revenue for your clinic in your free first 30 days, we refund your setup fee in full — no questions, no calls, no friction. Average specialty clinic captures it in their first week. We log every call so the math is verifiable. After 30 days your subscription starts; cancel anytime in-app, no contract.
Is this HIPAA compliant?
Yes — for clinics that need it. We're built on HIPAA-ready infrastructure with encryption at rest and in transit, audit logs on every PHI access, and Business Associate Agreements (BAAs) available for covered entities. Contact us for a BAA before onboarding if you're a covered entity.
What if I already use a PMS like Boulevard, Mindbody, or AVImark?
ClinicPulse runs alongside your existing PMS — we handle the front-of-house (calls, scheduling, recall, reactivation) and our universal webhook output sends bookings to your PMS via Zapier or Make. v2 native integrations launching with our top customer-requested PMS providers.
How is the AI different from voicemail or an answering service?
Real conversations — not menu trees. The AI answers in natural language, triages urgent vs routine, books directly into your calendar, transfers hot leads to your staff, and follows up on missed calls within 60 seconds via SMS. It speaks specifically to your specialty's workflow and FDA-aware language.
What's included in the $497 setup?
Your specialty Blueprint configured to your clinic, Twilio number provisioning (or porting your existing number), AI Receptionist scripts customized for your specialty, branded portal setup, and a 60-min white-glove onboarding call. You're live in 7-14 days.
Can I cancel anytime?
Yes — cancel anytime in-app starting month 2, no contract, no cancellation call required. We make leaving as easy as joining.
What about TCPA and AI disclosure laws?
Every AI call opens with required disclosure: "Hi, this is an AI assistant calling from [Clinic Name]..." State-aware routing handles California ADM, Florida written consent, Virginia statutory damages, Texas SB 140. We log every call with timestamp + script version for audit compliance.
Is this just GoHighLevel underneath?
ClinicPulse is a purpose-built Practice OS for specialty clinics with proprietary specialty Blueprints, AI scripts, and growth workflows. We don't disclose our infrastructure stack publicly — what matters is what you get: a platform tuned specifically for GLP-1, IV, HRT, peptide, and other specialty practices, with white-glove setup.
Who's behind ClinicPulse?
Built by Ricky Patel — operator of multiple AI/automation SaaS products. Australian Pty Ltd serving North American specialty clinics. Founder-led customer success for the first 50 clinics; that means you have a direct line to the person who designs the product.
Will you serve [my specialty] that's not on the list?
If you're an independent specialty clinic with cash-pay or hybrid billing (not heavy insurance), there's a strong chance we can. Book a 15-min demo and we'll tell you honestly within 5 minutes — and propose a custom Blueprint if there's fit.
Where are you based and how does billing work?
We're an Australian Pty Ltd. Billing in USD via Stripe — automatic US sales tax handling. Payments processed securely; we never store card data ourselves. Your tax invoice arrives by email after each charge.
Run your functional practice.
Not your front desk.
$497 setup per location. First month free. 30-day money-back guarantee. Lock founder pricing for life.
P.S. The functional medicine practices that scale in 2027 aren’t the ones whose MDs chase Genova labs and Fullscript orders manually. They’re the ones whose lab review consults auto-book — and whose supplement protocols run as recurring revenue, not one-time transactions.